If you have a project team that is scattered across different parts of the world, you will be forced to make many conference phone calls. It is an intuitive way of keeping everything under control. However, phone conference calls can become very boring and confusing. If you are new to phone conference calls; here are few interesting tips to lend you a hand of help.
Tip #1 – It’s never a One Man Show
Always remember that teams aren’t meant to depend on a single person. The project manager or architect doesn’t have to kick start the meeting at all times. Instead, responsibilities should be rotated and every team member should sense a wave of responsibility.
Tip #2 – Use Icebreakers
Phone conference calls will become very interesting with the help of icebreakers. Well thought icebreaker exercises will help the participants understand the team better. According to a recent survey, simple icebreakers that are associated with cognitive skills can convert the conference call into a lively discussion.
Tip #3 – A Great Introduction
When new speakers join the phone conference call, their introductions should be made active and interesting. For instance, the facilitator can ask the new speaker to reveal a truthful statement about his career. This way, the new member will feel comfortable and become a collaborative part of the team.
Tip #4 – Timely Talks
Every talk requires a small break! This is why phone conference speakers should introduce small breakouts during the session. These breaks can be used to play a game, raise a question or let people engage in small conversations. You will be astonished to see what a small break can do to your entire phone conference call experience.
Tip #5 – Making Decisions
If the phone conference call is supposed to make a decision, you must run a poll. Ask for on-spot feedback and comments from the participants involved. The poll will save you from post-conference confusions and misunderstandings.
Tip #6 – Time to Brainstorm
Do you know that you can conduct virtual brainstorming sessions during phone conference calls? In general, these calls are meant to solve difficult problems. Virtual brainstorming can turn into intense debate sessions. And, you will be astonished to see how amazing solutions from these debates can turn into.
On the whole, there are several ways to make phone conference calls engaging. From using brain teasers to playing trivia games to using the clock metaphor, you can exploit through many options for a successful and productive phone conference. To understand how your phone conference turned into, record them and obtain a written summary. Professional transcription service providers will support you with this chore! Click here to understand about our experienced phone conference to text offerings.